Claire Fitzpatrick, CMP, CMM    
Photo 1, 4, 6 © Mike Pinder






  • Program Development
  • Site Selection
  • Development of critical path & timelines
  • Coordination of abstracts, poster sessions
  • Speaker liaison
  • Development of scope of work for all suppliers, sourcing, and contracting (suppliers can include graphic artists, audio visual, gifts & promotions, signage, transportation, venue, etc.)
  • Development of signage plan
  • Coordination of marketing, website content
  • Coordination of print material & conference collateral
  • Overseeing registration process (or maintaining registration for small events)
  • Development of registration form
  • Preparing function sheets/monitoring F&B guarantees
  • Coordinating exhibits
  • Venue liaison
  • Booking of Interpreters
  • Volunteer coordination/scheduling
  • On-site management (Registration/Secretariat Office/Room Setups/Floor Management)
  • Budget development and maintenance
  • Verifying all invoices for payment
  • Development of Evaluation Form
  • Development of Post Event Report


“Claire has exceptional people skills.  Throughout her contract with IDRC, she dealt with a multitude of people, participants from different backgrounds, IDRC staff and other Canadian Government department representatives.  She handled their varied requests very well, was always pleasant to deal with and was very patient.  She has a great capacity for handling multi-tasks and during the crunch time, she performed very calmly.  Most important, she was committed to the success of the conference and worked often odd hours to get the job done.”

- Roula El-Rifai
Senior Program Officer, Middle East Unit, International Development Research Centre
Stocktaking II Conference on Palestinian Refugee Research, Ottawa, Ontario (110 people)